Does a kasambahay need a payslip?

Yes. RA 10361 section 26 requires the employer to give the domestic worker a payslip copy showing the cash amount paid on each payday and any deductions.

How long should an employer keep payslip copies?

RA 10361 section 26 requires the employer to keep payslip copies for three years. Keep an accessible copy rather than relying on a message or link you may lose.

Does listing a deduction make it allowed?

No. Recording a deduction does not authorize it. Section 25 limits deductions to those mandated by law or allowed by the domestic worker through written consent. Check the rules for the particular deduction before applying it.

Does FamilyDesk pay wages for me?

No. FamilyDesk provides payroll and payslip records. The employer still needs to pay the helper and check that the record matches the payment.

Kasambahay payslip records: what a household employer should keep

A kasambahay payslip should show the cash amount paid each payday and any deductions, and the employer must give the helper a copy. Under RA 10361 section 26, the employer must keep copies for three years.

Make each pay record easy to identify

The law states the pay and deduction requirements above. As a practical filing checklist, also label each record with:

The helper's name and the employer or household name.
The pay period covered and the payment date.
The pay breakdown, each deduction and the final amount paid.
A reference to the payment record you will keep with your copy.

Use a separate record for each helper and payday. Before sharing it, compare the figures with the payment you actually made. If no deductions apply, writing that clearly can help avoid confusion.

Review deductions before preparing the payslip

A payslip records a payment; it does not make a deduction lawful. Section 25 addresses deductions and written consent. Read the full provisions in sections 25 and 26 before making deductions, and ask DOLE about a situation you are unsure of.

Give your helper a copy and keep yours accessible

Set up a private folder by helper and pay period. Keep the payslip together with the corresponding payment record, and check that your helper can open or read the copy you give them. Avoid posting pay records in a household group where people who do not need them can see them.

Review your stored copies occasionally so you can still find and open them. If you change apps, check how you will retain the records you need before closing the old account.

Where FamilyDesk fits

FamilyDesk has payroll and payslip records for a household with a helper. It records payment state and does not move wages. You remain responsible for checking the figures, making the payment and keeping the required copies. Using an app alone does not establish compliance.

Read what FamilyDesk manages and the household app comparison before choosing where to keep your records.

Source checked 27 October 2026: Supreme Court E-Library, Republic Act No. 10361, sections 25 and 26. This guide explains basic recordkeeping; it does not calculate wages, contributions or permitted deductions.